Jul 18, 2024  
2021-2022 Graduate Catalog 
2021-2022 Graduate Catalog [ARCHIVED CATALOG]

Registrar’s Office

Sharee’ J. Lawrence, Registrar
134 C. V. Troup Administration Building

The mission of the Office of the Registrar is to maintain the integrity, accuracy, and privacy of all academic records; facilitate the registration process for all students, prepare and publish course examination schedules; and ensure compliance with all federal, state and college regulations and policies. We promote a variety of services to current and former students. Services include:

  • Banner Web
  • Transcript request
  • Grades
  • Enrollment/Degree verifications
  • Readmission of former FVSU students
  • Registration
  • Evaluation of transfer credits
  • Transient
  • VA Certifying Official

Hours of Operation: Monday-Friday 8:00am – 5:00pm

Banner Web

Banner Web gives students at Fort Valley State University the ability to access their personal and academic information via the internet. Students are able to view grades, transcripts, schedules, holds, account balances, financial aid information and much more.

Transcript Request

Current/recently enrolled students may request and pay for an official transcript online through the Transcript on Demand ordering system at https://iwantmytranscript.com/. Also, you may visit the Office of the Registrar web page for instructions on requesting and paying for transcripts online at http://www.fvsu.edu/registrar/transcripts.


As grades become available for the mid-term and the end of the semester, students are able to access through Banner Web. If a grade is unavailable at the initial check, continue to check on a regular basis. Once all grades have been reported students will retrieve their grade point averages and academic standing through the web. Please note that grade reports, academic probation/suspension/dismissal letters are not mailed, your status is available online. Academic Suspension/Academic Dismissal will not be waived due to a student’s lack of knowledge of his or her standing. It is the responsibility of the student to know his or her academic standing, which can be accessed via Banner Web. Students who fail to check their grades or academic status are not exempt by not knowing. An academic appeal is not in conjunction with a financial aid appeal. You may retrieve a copy of the financial aid appeal from the FVSU Website or for additional details please contact the Office of Financial Aid at 478-825-6363.

Enrollment/Degree Verifications

Fort Valley State University has authorized the National Student Clearinghouse to act as an agent to provide enrollment and degree verifications

Good student letters for insurance companies, early grade letters, and letters of non-attendance will continue to be prepared in our offices. New students are not eligible for a “good student” letter your first term of attendance because you will not have an academic GPA until the end of the term.

The Office of the Registrar cannot verify enrollment until registration activities have been finalized.

Readmission of Former FVSU Students

Students who have attended another college or university since their last enrollment at Fort Valley State University, regardless of the length of time away from FVSU, must submit an application for readmission through the Office of the Registrar. Likewise, any former students whose attendance has been interrupted for one semester, excluding summer school, are required to complete and submit an application for readmission. The application for readmission is provided by the Office of the Registrar and should be returned to the Registrars’ Office once completed. Effective January 1, 2013, the $20.00 application fee is non-refundable. If you have any questions, please contact us at (478) 825-6282 or registrar1@fvsu.edu.

Readmission Application Deadline Dates:

  • Spring – December 1
  • Summer – April 15
  • Fall – June 15


A Dynamic Schedule is available on the Registrar’s webpage each semester. Classes are scheduled at a wide variety of times during the day, evening and weekends. Every effort is made to implement the current and future schedules as published, but circumstances such as staffing, funding, enrollment, and program changes may result in the cancellation of courses. The university reserves the right to cancel courses before and after registration.

Students registering in online courses must be admitted to the university. Students must seek approval from their academic advisor in order to register in online courses. Students must be competent at sending and receiving e-mails, navigating the Internet, and using Windows-based programs. Finally, students should be aware that taking online classes requires excellent time management skills.

Each semester the Academic Calendar specifies a date as the last day to register for classes or to change schedules through the late registration process. After this date, the student’s class schedule becomes official and can be changed only by the student withdrawing from the university. Students are obligated to pay tuition and fees for all courses registered by the late registration date.

Evaluation of Transfer Credits

Fort Valley State University will accept college level work from regionally accredited colleges and universities with a grade of “C” or better. Transfer credits from non-accredited institutions are not accepted. Upon admissions to the university, an evaluation of acceptable transfer credits will be completed. Once the evaluation has been finalized, an email notification will be submitted to the student and their academic advisor.


Students currently enrolled at Fort Valley State University who wish to take a course or courses at another institution for credit are considered transient students. Student must consult with their academic advisor before completing a transient request form. Students that are approved to take a course or courses at another institution must request that a transcript be forwarded back to their home institution electronically or at Office of the Registrar, Fort Valley State University, 1005 State University, Fort Valley, Georgia 31030.

VA Certifying Official

Veterans and their dependents are welcome at Fort Valley State University! We are ready to assist you. Your first step is to make sure you are certified. For a first time student, the certification process takes 6 to 8 weeks. If you attended other institutions and used your VA benefits, you must provide transcripts from all schools attended. Make sure to maintain a 2.0 or higher grade point average.

Read further to find out what chapter applies to you and what you must submit. Please contact the Veterans Affairs Certifying Official by email at va@fvsu.edu or Fort Valley State University, C.V. Troup Administrative Building – Suite 102, Fort Valley, GA 31030. 478.822.1020

VA Chapters

If transferring from a college or institution form 22-1995 or 22-5495 (Chapter 35 ONLY) is also required.

Chapter 30 (Prior Active Duty)

  • The MGIB-AD program provides education benefits to Veterans and Service members who have at least two years of active duty. This benefit may be used for degree and certificate programs, flight training, apprenticeship/on-the-job training and correspondence courses. Remedial, deficiency, and refresher courses may be approved under certain circumstances. Items needed to start the process are:
    • Certificate Of Eligibility
    • DD-214
    • Balance Sheet
    • Application 22-1990
    • Academic Transcript
    • Admission Acceptance Letter
    • Student Bill

Chapter 35 (Using Parents Benefits)

  • Survivor and dependents educational assistance is an education benefits for eligible spouses and children of certain veterans. DEA provides education and training opportunities to eligible dependents of veterans who are permanently and totally disabled due to a servicerelated condition, or who died while on active duty or as a result of a service related condition. The program offers up to 45 months of education benefits. These benefits may be used for degree and certificate programs, apprenticeship, and on-the-job training. If you are a spouse, you may take a correspondence. Items needed to start the process are:
    • Certificate of Eligibility
    • Parents DD-214
    • Birth Certificate
    • Balance Sheet
    • Application 22-5490
    • Academic Transcript
    • Admission Acceptance Letter
    • Student Bill

Chapter 1606 (Reserve/ National Guard)

  • The Montgomery GI Bill selected reserve is an educational program that provided up to 36 months of education benefits to members of the selected reserve. Eligibility for this program is determined by the selected reserve components. VA makes the payments for this program. You may be entitled to receive up to 36 months of education benefits. Items needed to start the process are:
    • DD-214
    • Form of eligibility 2384 (NOBE)
    • Balance Sheet
    • Application 22-1990
    • Admission Acceptance Letter
    • Academic Transcript
    • Student Bill

Chapter 1607 (Reserve Education Assistance Program)

  • REAP (Reserve Education Assistance Program) is a new education program that provides up to 36 months of education benefits to members of the selected reserves, individual ready reserve (IRR), and national guard, who are called or ordered to active service in response to a war or national emergency , as declared by the President or Congress.
    • DD-214
    • Form of eligibility 2384 (NOBE)
    • Balance Sheet
    • Application 22-1990
    • Admission Acceptance
    • Letter Academic Transcript
    • Student Bill

Chapter 31 (Vocational Rehabilitation Students)

  • The Vocational Rehabilitation and Employment (VR&E) Vet Success Program is authorized by Congress under Title 38, Code of Federal Regulations, Chapter 31. It is sometimes referred to as the Chapter 31 program. The Vet Success program assists Veterans with service connected disability to prepare for, find, and keep suitable jobs. For Veterans with service-connected disabilities so severe that they cannot immediately consider work, Vet Success offers services to improve their ability to live as independently as possible. Items needed to start the process:
    • Completed Form 28-1905
    • Admission Acceptance Letter
    • Balance Sheet
    • Student Bill

Chapter 33 (Survivor and Dependent Educational Assistance)

  • The Post-9/11 GI BILL is a new education benefit program for individuals who served on active duty on or after September 11, 2001. You may be eligible if you served at least 90 aggregate days on active duty after September 10, 2001, and you are still on active duty or were honorably discharged.
    • Certificate of Eligibility
    • DD -214 or Parents DD -214
    • Form 22-1990 or Form 22-1990E
    • Balance Sheet
    • Academic Transcript
    • Student Bill
    • Acceptance Letter
    • Birth Certificate (If the student is a dependent)